Grants & Finance Assistant

415 Dickinson St, Charleston, WV 25301, USA



  • Assist the Grants Compliance Officer in maintaining the accuracy and integrity of all grants database systems.

  • Assist in the grant process from application to approval to subsequent reporting requirements.

  • Assist in the compilation of correspondence with grantors (e.g. Award notification, denial, declarations and other documents as directed by Grants Compliance Officer).

  • Ensure that grant database systems are current.

  • Develop and run queries on the grant system.

  • Track the receipt and processing of Funders/Grantors reports.

  • Create, assemble and maintain central grant files (e.g. Original proposals, award letters, acknowledgements, rejection letters, contracts, budgets, and reports).

  • Stay current on trends and continually improve the internal grants processing and administration.

  • Assist in Grant proposal preparation and submission through sponsoring agency systems.

  • Monitor grant period expenditure obligation dates and final liquidation date.

  • Ensure high levels of quality control and accuracy on grant related documents.

  • Assist with annual reports of grants.


  • Provided fiscal support in coordination of grant expenditures.

  • Assist with auditing requests and preparation.

  • Organize accounting files for fiscal use.


  • Provided support to Administrative and Senior Management Staff including assisting with calendars, correspondence, communications, filing, maintaining up to date information on funders'/grantors' contacts, photocopying and answering phones.

  • Participate in Administrative Staff meetings.


  • Additional duties as assigned.

  • Excellent organization, interpersonal and communication (verbal and written) skills.

  • Attention to detail with a proactive approach.

  • Demonstrated ability to multitask, prioritize and work independently.

  • Proficiency in Microsoft Office.

  • Proficiency in Google Suite.


High School Diploma Required.

Prior knowledge in grants and accounting experience is a plus.

Preference will be given to Associates Degree in Business related field or a combination of education and experience equivalent.